Primary Cause of Excessive Food Costs - Over Production

Over production of just 10% can cost a 100 bed facility over $16,000/year in excess costs.

Consider a 100 bed facility with 10 empty beds, if recipes are prepared for 100 servings either because of habit or your current program can’t calculate the exact number of servings, here is how you are wasting money:

$1.50/meal X 10 meals= $15.00/meal time
$15.00/meal time X 3 meals/day = $45.00/day
$45.00/day X 365 days= $16,425.00/year

Here is how we can help.  Dietech-Production can provide you with some of the following:
· Scalable recipes with nutritional information
· Selective menus
· Ability to make menu changes from one location and have extension sheets, posting menus, tray cards and production tallies modified.
· Assign advanced preparations for meals to be listed on production tallies.

If you would like to learn more about Dietech-Production, or any of the other Dietech Programs available, we invite you to visit our website at  You can also call my office at 866-585-3344, Ext. 117, or email me at

Phoenix Textile


PRIME Services and Phoenix Textile are pleased to bring you this special on cubicle curtains through 12/23/11.  For more details, please see the document below.

Phoenix Textile Special.pdf

Sherwin Williams


Sherwin Williams is offering many specials through PRIME Services through the end of the year.  Please see the file below for the special offers.


Food Service Cost Reduction Opportunities

There are many moving parts to controlling food costs and the price being paid is only one factor.  The other key components impacting food costs are:

· The Menu
· Waste
· Portions
· Purchasing
· Theft

The most critical component of all of the moving parts is the Menu.  The Menu can impact areas such as:

· Products purchased
· Labor required
· Per resident day costs
· Nutritional supplement requirements
· Resident satisfaction
· Food service equipment needed

All of the above components tie into not only your food costs, but labor costs as well.

Standardized recipes need to be used and followed.  If they are not followed and additional ingredients are added, this seemingly small change can add significant costs to the food service department.

Many times recipes have been developed for the ideal number of residents to be served but unless you are at 100% occupancy, over production may be taking place.  To determine what this would cost, you take your per resident day food costs and multiply it by the number of empty beds and you will see how this really can add up during the year.  Also, keep in mind that over production may increase your labor costs. 

ADVERTISEMENT:  Dietech, our software that can help you track and manage your resident’s dietary and nutritional needs, allows you to produce the exact number of meals required, not some rounded up number.

The portion size on each meal is another area that needs to be reviewed as menus are changed.  An easy way to determine if portion sizes may be too large or a particular item on the menu is not being well received is to watch the trays come back after meal time and note what is left on the trays.  The portion cost is not the per unit cost.  Too often we consider for example that 6 #10 cans are equal so everything is based on the case price to calculate the per unit cost; however, quite often different brands have more edible portions than others so using the case price is not the best way to determine if you are getting the best deal.

Purchasing is about more than just price.  Purchasing too much or too little increases costs.  Purchasing too much may create storage issues, money being tied up while inventory sits, food spoilage, as well as theft since it is easier to take something when there is a lot sitting on the shelf. 

Purchasing too little can cost you if unnecessary trips to the store are required, buying off contract and therefore, higher prices, a lack of consistency of the product and not having material safety data sheets on required products.

Finally, theft certainly can add to your costs.  Systems need to be put in place to as they say “keep the honest employees honest”.  There is no fool proof method but constant vigilance needs to be enforced.  Employees are not the only potential culprits; delivery people, sales people and unauthorized individuals may represent a potential problem as well.

So as you analyze your cost reduction opportunities, look beyond just the price of the product to where the real savings can be achieved.

Sammons Preston

Sammons Preston is our preferred distributor for rehabilitation supplies and equipment, functional AOL equipment for residents and restorative nursing aids.

Our program with Sammons Preston offers some of the best discounts on their full line of products.  These products cover all department needs from nursing to dietary.

To see a complete listing of all of the products available, please visit their website at

Sherwin Williams Summer Savings

Buy More, Save More.  This offer is good through August 27, 2011

July-Aug Sale Flyer.pdf (564.33 kb)

PRIME Services Acquires DietBook, LLC

PRIME Services is pleased to announce that we have acquired DietBook, LLC.  DietBook is an innovative, national computer software program designed for LTC dieticians to significantly reduce documentation time.  It features 10 different computerized nutrition assessments.  RAP's, Care Plans, instant kcal/pro/fluid need calculations, monthly/weekly weight tracking including 30/90/180 day significant changes, track diets, supplements, thickened liquids, adaptive equipment, TF calculations and tray tickets.

PRIME Services will be incorporating all the features of DietBook into Dietech.  Dietech is an all-encompassing software program designed to track and manage the nursing facilities resident's food service needs.  With the acquisition of DietBook, Dietech will now be offering a full suite of nutritional assessments as well.

Based on studies conducted, Dietech can save nursing facilities over twenty hours per week.

Current DietBook Customers can upgrade to Dietech from now until September 30, 2011 at a special discounted rate.

For more information on Dietech, please visit our website at

New Agreement with Granite Guard

We are pleased to announce a new agreement with Granite Guard for Fire Systems, Sprinkler Systems, Central Monitoring and much more.

Granite Guard works with over 60 of the nation’s fortune 100 companies and serves over 9000 corporate clients.

Granite Guard can provide your organization with installation and service of fire alarm systems, security systems, CCTV, access control and healthcare communications.

Granite Guard can help you save money immediately by evaluating your current building systems and offering suggestions to lower your current service spend.

PRIME Services

PRIME Services, from its original roots as a purchasing and consulting company in 1983, has grown into one of the largest group purchasing organizations for nursing homes and assisted living communities across the United States.

Today, PRIME Services has three divisions, all focused on removing costs from the supply chain while increasing operational efficiency. The three divisions are; Group Purchasing and Custom Contracting, Consulting and Purchasing Services (CAPS), and a Technology Division

Be sure to mention you're a PRIME Services member when calling in to ensure you receive additional discounts that are available exclusively to PRIME Services members.


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